Mantle Hosting Limited - Data Privacy Notice

The personal data that Mantle Hosting Limited will hold includes but is not limited to name, address, date of birth, National Insurance details and marital status, as well as details of children or other beneficiaries.

We will also hold details of salary history, membership dates and any contributions to pension scheme. In addition, we may retain medical history information that is supplied to us, as this may affect pension entitlement. This kind of  information is  termed “special category of personal data” or “sensitive data”.  Where we hold ‘special categories’ of personal data, we will only process special categories of personal data for the purposes of carrying out our obligations as processor and where we need to do so in order to establish your  right to a benefit under a scheme. Mantle’s legal basis for processing special categories of personal data is your prior, explicit consent.

The reason we need to hold and process this data is as a contracted sub-processor on behalf of our customers who use Mantle to hold and process data so that they can properly administer benefits and pay pension and other benefits when they come into payment. Mantle Hosting Limited will not share this data with any third part unless explicitly instructed to do so by their data controller or processor and will not transfer personal data outside of the European Economic Area, without prior consent.

Mantle Hosting Limited will hold and process data for as long as we are legally required to do so, or for protection of our legitimate business interests or where we have a contractual obligation, and in line with Data Protection Legislation.

We will retain personal data only for as long as necessary for the purposes for which it was collected; as required by law or regulatory guidance to which we are subject; and for the exercise or defence of legal claims that may be brought by or against us.